Township of East Hawkesbury

Minutes

Regular Meeting

Meeting #:	2020-22
Date:	Monday, September 14, 2020
Time:	6:30 P.m. - 7:30 P.m.
Location:	Town Hall 5151 Ch compté 14

Council Present:

• Robert Kirby, Mayor
• Richard Sauvé, Deputy Mayo
• Simon Rozon, Councillor
• Karina Sauvé, Councillor

Council Absent:

• Stéphanie Sabourin, Councillor

Staff Present:

• Luc Lalonde, CAO, Clerk, Treasurer
• Hemi Villeneuve, Deputy Clerk
• Jean-Francois Santerre, Road Superintendent
• Jessy Hoffman, Chief Building Official, Property Standard

Prepared by: Hemi Villeneuve

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1.

Call to Order

That the present Regular meeting be opened at 6h30

2.

Changes and Additions to the Agenda

3.

Adoption of Agenda

• Resolution # 2020-151
  Moved by: Simon Rozon
  Seconded by: Karina Sauvé

  Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

  Carried

4.

Disclosure(s) of Conflict of Interest

5.

Adoption of Minutes of Previous Meetings

5.1

Regular meeting of August 24th

With no objection, the minutes of the meeting held, August 24, 2020 as distributed must be received read and filed.

6.

Delegations

6:40 p.m. Pierre Grenier -M. Grenier is worried about  the fence and gate that will be installed on his neighbouring property (the Municipality)

6:45 p.m. Lucie Cardinal- does not appreciate the traffic that the fruit and vegetable stand create in front of her property. (proof of pictures)

6:50 p.m. Debbie Arthurs -is worried  that  the Fruit and Vegetable stand & Fence will depreciate her property, she is also worried with the traffic in front of her property during the season she used to have a nice and peaceful property.

7.

Adoption of the Recommendations of the Municipal Council Committees

None

8.

Receiving of Monthly Reports from the Appointed Municipal Officials

With no objection, the monthly report for the Roads department, fire department, building department and road department as distributed be received read and filed.

8.1

Roads Department

8.2

Fire Department

• Resolution # bring to next meeting

  Be it resolved that Council approves and accepts to a tandem for the purchase of a rescue truck

8.3

Building Department

9.

Unfinished Business from Previous Meetings

9.1

Vegetable stand

• Resolution # 2020-157
  Moved by: Richard Sauvé
  Seconded by: Simon Rozon

  Be it resolved that Council approves and accepts that the fruit stand be set back 10 feet from the line and backed up. The Stand will be permitted to stay for the winter and summer 2021.

  Carried

9.2

Appoint for Maternity leave 

• Resolution # 2020-158
  Moved by: Simon Rozon
  Seconded by: Karina Sauvé

  Be it resolved that Council approves and accepts the recommendation from Luc Lalonde to appoint Danielle Cousineau as Client Services Clerk/Accounts Receivable for a maternity leave of absence. 

  Carried

10.

Applications for Prescott-Russell Land Division Committee

None

11.

Municipal By-Laws

11.1

By-Law No. 2020-48 Fees and charges

• Resolution # bring back to meeting in october

  Be it resolved that by-Law No. 2020-48  being a by-law to  impose fees and charges, be read a first, second and third time and passed in Open Council. 

11.2

By-Law No. 2020-58 Zonning Amendment

• Resolution # 2020-162

  Be it resolved that by-Law No. 2020-58 zoning By-Law amendment   being a by-law to amend By-Law No. 92-50 Zoning be read a first, second and third time and passed in Open Council. 

  Defeated

11.3

By-Law No. 2020-60 Appoint for Recycling

• Resolution # 2020-152
  Moved by: Karina Sauvé
  Seconded by: Richard Sauvé

  Be it resolved that Council approves and accepts the recommendation from Luc Lalonde to appoint Patrick Duffy as Recycling Truck driver/ Operator

  Carried

12.

Approval of the Variance Report and accounts payable

• Resolution # 2020-159
  Moved by: Simon Rozon
  Seconded by: Karina Sauvé

  Be it resolved that the accounts paid for the accounts payable be approved as follows:

   

  for the August 16, 2020 to September 15. 2020 $293,744.95.

  Carried

13.

Other Business

13.1

Battery recycling Agreement

• Resolution # 2020-163
  Moved by: Karina Sauvé
  Seconded by: Simon Rozon

  Be it resolved that Council approves and accepts that the CAO/Clerk/Treasurer and Mayor sign the agreement.

  Carried

13.2

Salt Management 2020

• Resolution # 2020-153
  Moved by: Karina Sauvé
  Seconded by: Simon Rozon

  Be it resolved that Council approves and accepts the Salt Management Plan 2020

  Carried

13.3

Surplus Truck

• Resolution # 2020-154
  Moved by: Karina Sauvé
  Seconded by: Richard Sauvé

  Be it resolved that Council approves and accepts to place truck no.5 1995 Forrd tandum truck and 2009 Sterling tri-axle roll-off truck as surplus.

  Carried
• Resolution # 2020-155
  Moved by: Simon Rozon
  Seconded by: Richard Sauvé

  Be it resolved that Council approves and accepts to sell the 1995 Ford tandem truck for a minimum price of $4000. Council would rather the plates would not be renewed.

  Carried
• Resolution # 2020-156
  Moved by: Richard Sauvé
  Seconded by: Karina Sauvé

  Be it resolved that Council approves and accepts to sell the 2009 Sterling-tri-axle-roll-off truck for a minimum price of $5000. Jean-Francois will bring the truck to the municipality.

  Carried

14.

Various Reports/Discussions

None

15.

Closed Session

None

16.

Correspondence

With no objection, the Correspondence as distributed be received read and filed.

17.

Coming Events

Take back the night, women without fear!

18.

Confirming By-law

• Resolution # 2020-164
  Moved by: Simon Rozon
  Seconded by: Karina Sauvé

  Be it resolved that By-Law No. 2020-59    being a By-law to confirm Council proceedings at its regular meeting of september 14, 2020 be read a first, second and third time and passed in Open Council.

  Carried

19.

Adjournment

• Resolution # 2020-165
  Moved by: Karina Sauvé
  Seconded by: Simon Rozon

  Be it resolved that the present meeting be adjourned at 7h56 p.m.

  Carried