Township of East Hawkesbury

Minutes

Regular Meeting

Meeting #:11
Date:
Time:
-
Location:
Town Hall
5151 Ch compté 14
Council Present:
  • Robert Kirby, Mayor
  • Richard Sauvé, Deputy Mayo
  • Simon Rozon, Councillor
  • Stéphanie Sabourin, Councillor
  • Karina Sauvé, Councillor
Staff Present:
  • Luc Lalonde, CAO, Clerk, Treasurer
  • Hemi Villeneuve, Deputy Clerk
  • Jean-Francois Santerre, Road Superintendent
  • Jessy Hoffman, Chief Building Official, Property Standard
  • Bryce Luker, Fire Chief
  • Nathalie Theriault, Deputy Treasurer

Prepared by: Hemi Villeneuve


  • Resolution #2020-69
    Moved by:Richard Sauvé
    Seconded by:Stéphanie Sabourin

    Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

    Carried

With no objection, the monthly report for the Roads department, fire department, building department and road department as distributed be received read and filed.

  • Resolution #2020-70
    Moved by:Karina Sauvé
    Seconded by:Stéphanie Sabourin

    Be it resolved that Council approves and accepts the modifications brought  to the Standard Operating Guidelines for the fire department.

    Carried
  • Richard Sauvé declared a conflict on this item. (Item 12. Co-owner of company GRS sanitation)

8.
Receiving of Monthly Reports from the Appointed Municipal Officials
 

  • Resolution #2020-71
    Moved by:Karina Sauvé
    Seconded by:Stéphanie Sabourin

    Be it resolved that Council approves and accepts to replace replace the pumping system for the septic field at St-Eugene.

    Carried

County Municipal Roads Transfer Funds

  • Resolution #2020-72
    Moved by:Karina Sauvé
    Seconded by:Richard Sauvé

    Be it resolved that by-Law No. 2020-33  being a by-law to authorize the entering into an agreement with the corporation of the United Counties of Prescott and Russell for the transfer of county municipal roads transfer funds, be read a first, second and third time and passed in Open Council. 

    Carried
  • Resolution #2020-73
    Moved by:Simon Rozon
    Seconded by:Richard Sauvé

    Be it resolved that Council approves and accepts to use the UCPR Municipal Roads Transfer Funds to purchase gravel for the Township of East Hawkesbury.

    Carried
  • Resolution #2020-74
    Moved by:Richard Sauvé
    Seconded by:Simon Rozon

    Be it resolved that by-Law No. 2020-34  being a by-law to amend By-Law No. 2006-03 section 2 c) Road Department Employee be read a first, second and third time and passed in Open Council. 

    Carried
  • Resolution #2020-75
    Moved by:Karina Sauvé
    Seconded by:Stéphanie Sabourin

    Be it resolved that by-Law No. 2020-25  being a by-law to Prohibite the obstruction of highways be read a first, second and third time and passed in Open Council. 

    Carried
  • Resolution #2020-76
    Moved by:Stéphanie Sabourin
    Seconded by:Richard Sauvé

    Be it resolved that by-Law No. 2020-35  being a by-law to authorize the entering into an agreement with IGS Hawkesbury for leasing Land to install an internet communications tower, be read a first, second and third time and passed in Open Council. 

    Carried
  • Resolution #2020-77
    Moved by:Simon Rozon
    Seconded by:Karina Sauvé

    Be it resolved that Council approves and accepts to use the Modernization Fund to purchase a one hundred foot tall custom weld steal tower with a 8 foot square concrete base and an electrical receptacle to connect.

    Carried
  • Resolution #2020-78
    Moved by:Karina Sauvé
    Seconded by:Stéphanie Sabourin

    Be it resolved that the accounts paid for the accounts payable be approved as follows:

     

    for the April 16, 2020 to May 15. 2020 $190,915.11.

    Carried
  • Resolution #2020-79
    Moved by:Simon Rozon
    Seconded by:Richard Sauvé

    Be it Resolved that The Township of East Hawkesbury commits to conducting these activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program.

     

    Be it further resolved that The Township of East Hawkesbury commits up to $6,345 from its budget toward the costs of this initiative.

    Carried
  • Resolution #2020-80
    Moved by:Stéphanie Sabourin
    Seconded by:Simon Rozon

    WHEREAS the participating municipalities to the Hawkesbury and Area Joint Recycling Committee authorized the entering into an Agreement dated October 16th, 2019 with Recycle Action Inc. for the processing of recyclable material collected;

    AND WHEREAS the rate for the processing of the recyclable material collected was up to a maximum of $90.00 per tonne;

    AND WHEREAS during numerous months the market value of the recyclable materials processed by Recycle Action Inc. have decreased substantially in value thereby jeopardizing the continued operations of Recycle Action Inc.;

    AND WHEREAS other processing facilities in Eastern Ontario are charging $300 to $350 per tonne with Tricentris in Lachute, Québec presently charging $140 per tonne;

    AND WHEREAS Recycle Action Inc. has proposed an amendment to the existing Service Agreement whereby the processing rate would be $130.00 per tonne effective March 1, 2020;

    AND WHEREAS the Hawkesbury and Area Joint Recycling Committee, at its meeting of March 9th, 2020, recommended the entering into an amending agreement:

    NOW THEREFORE THE RESOLVED AS FOLLOWS:

    1. THAT an Amendment to the Service Agreement with Recycle Action Inc. be and is hereby authorized for the processing of recyclable material at the rate of $130.00 per tonne, exclusive of taxes, effective March 1, 2020.
    Carried
  • Resolution #2020-81
    Moved by:Karina Sauvé
    Seconded by:Richard Sauvé

    Be it resolved that Council approves and accepts to distribute a 300$ Bursary for a graduating student fo ESCRH enrolled in post secondary institution and reside in the Township of East Hawkesbury

    Carried
  • Resolution #2020-82
    Moved by:Stéphanie Sabourin
    Seconded by:Simon Rozon

    Be it resolved that Council approves and accepts a donation of $14000 received in 2019 from the President of UCPR to be set aside in the account - Capital Reserve for Recreation Facilities 

    Carried
  • Resolution #2020-83
    Moved by:Richard Sauvé
    Seconded by:Stéphanie Sabourin

    Be it resolved that Council approves and accepts the installation of an air conditioner in the dining room in the garage

    Carried

The council asks to verify to sell a part of the land at the end of Eglise street and if the owners are still interested.

The council accepts the request of Karine Desjardins to change the criteria of 20 cloth diapers; cloth diapers and accessories.

Wait for the opening

  • Resolution #2020-84
    Moved by:Richard Sauvé
    Seconded by:Stéphanie Sabourin

    Be it resolved that By-Law No. 2020- 36   being a By-law to confirm Council proceedings at its regular meeting of May 11, 2020 be read a first, second and third time and passed in Open Council.

    Carried
  • Resolution #2020-85
    Moved by:Karina Sauvé
    Seconded by:Simon Rozon

    Be it resolved that the present meeting be adjourned at 8h39 p.m.

    Carried