Township of East Hawkesbury

Minutes

Regular Meeting

Meeting #:	2020-07
Date:	Tuesday, April 14, 2020
Time:	6:30 P.m. - 7:30 P.m.
Location:	Town Hall 5151 Ch compté 14

Council Present:

• Robert Kirby, Mayor
• Richard Sauvé, Deputy Mayo
• Simon Rozon, Councillor
• Stéphanie Sabourin, Councillor
• Karina Sauvé, Councillor

Staff Present:

• Luc Lalonde, CAO, Clerk, Treasurer
• Hemi Villeneuve, Deputy Clerk

Prepared by: Hemi Villeneuve

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1.

Call to Order

That the present Regular meeting be opened at 6h30

2.

Changes and Additions to the Agenda

addition to 13.5 summary of meeting at Leadership Feminine by Stéphanie Sabourin.

3.

Adoption of Agenda

• Resolution # 2020-51
  Moved by: Karina Sauvé
  Seconded by: Stéphanie Sabourin

  Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

  Carried

4.

Disclosure(s) of Conflict of Interest

• Stéphanie Sabourin declared a conflict on this item. (item 12)
• Richard Sauvé declared a conflict on this item. (item 12)

4.1

Stéphanie Sabourin - Disclosure(s) of Conflict of Interest

item 12

4.2

Richard Sauvé - Disclosure(s) of Conflict of Interest

item 12

5.

Adoption of Minutes of Previous Meetings

5.1

Regular meeting of March 9, 2020 Special meeting of March 30, 2020

With no objection, the minutes of the meeting held, March 9 , 2020 and March 30, 2020 as distributed must be received read and filed.

6.

Delegations

None

7.

Adoption of the Recommendations of the Municipal Council Committees

None

8.

Receiving of Monthly Reports from the Appointed Municipal Officials

With no objection, the monthly report for the Roads Department, Fire Department and Building Department as distributed be received read and filed.

8.1

Road Department

• Resolution # 2020-53
  Moved by: Stéphanie Sabourin
  Seconded by: Karina Sauvé

  Be it resolved that Council approves and accepts to proceed with the dust control contract with Denchem Surface Solutions.

  Carried
• Resolution # 2020-53.1
  Moved by: Karina Sauvé
  Seconded by: Richard Sauvé

  Be it resolved that Council approves and accepts to renew the contract with scott Mc Caig services at the same price and conditiones 

  Carried

8.2

Fire Department

8.3

Construction Department

8.4

Finance Department

• Resolution # 2020-52
  Moved by: Stéphanie Sabourin
  Seconded by: Richard Sauvé

  Be it resolved that the Service Delivery and Modernization Review services terms set forth in and incorporated are accepted and agreed to by the Corporation of the Township of East Hawkesbury.

  Carried

9.

Unfinished Business from Previous Meetings

9.1

IGS

If the tower can get the reception desired on the property of the municipality council would prefer for it to be installed at the 5151 county rd 14 address.

10.

Applications for Prescott-Russell Land Division Committee

None

11.

Municipal By-Laws

11.1

By-Law No. 2020-29

Taxation By-Law

• Resolution # 2020-54
  Moved by: Karina Sauvé
  Seconded by: Richard Sauvé

  Be it resolved that by-Law No. 2020-29  being a by-law to Levy and Collect Property Taxes for 2020 be read a first, second and third time and passed in Open Council. 

  Carried

11.2

By-Law No. 2020-30

Garbage and Recycling Rates

• Resolution # 2020-55
  Moved by: Stéphanie Sabourin
  Seconded by: Karina Sauvé

  Be it resolved that by-Law No. 2020-30  being a by-law the imposition of a garbage and recycling service rate for the year 2020 be read a first, second and third time and passed in Open Council. 

  Carried

11.3

By-Law No. 2020-32 Close stop and sell parts of public highway

• Resolution # 2020-56
  Moved by: Simon Rozon
  Seconded by: Richard Sauvé

  Be it resolved that by-Law No. 2020-32  being a by-law to close stop and sell parts of public highway be read a first, second and third time and passed in Open Council. 

  Carried

12.

Approval of the Variance Report and accounts payable

• Resolution # 2020-57
  Moved by: Karina Sauvé
  Seconded by: Simon Rozon

  Be it resolved that the accounts paid for the accounts payable be approved as follows:

   

  for the March 16, 2020 to April 15. 2020 $ 833177.31.

  Carried

13.

Other Business

13.1

High School Bursary

• Resolution # 2020-58
  Moved by: Simon Rozon
  Seconded by: Stéphanie Sabourin

  Be it resolved that Council approves and accepts to distribute a $300 Bursary for a graduating student of VCI enrolled in a post secondary institution and reside in the Township of East Hawkesbury.

  Carried

13.2

Council Remuneration 2019

• Resolution # 2020-59
  Moved by: Richard Sauvé
  Seconded by: Simon Rozon

  Be it resolved that Council approves and accepts

  Carried

13.3

Prescott and Russell Economic and Tourism Development

• Resolution # 2020-60
  Moved by: Karina Sauvé
  Seconded by: Richard Sauvé

  Be it resolved that Council approves and accepts that the Municipality of East Hawkesbury enters into an agreement with the County of Prescott Russell for  the Waterfront Tourism Development Support Program.

  Carried

13.4

Bursary Le Sommet

• Resolution # 2020-61
  Moved by: Simon Rozon
  Seconded by: Stéphanie Sabourin

  Be it resolved that Council approves and accepts to distribute a $300 Bursary for a graduating student of Le Sommet enrolled in a post secondary institution and reside in the Township of East Hawkesbury.

  Carried

14.

Various Reports/Discussions

15.

Correspondence

With no objection, the Correspondence as distributed be received read and filed.

16.

Coming Events

None

17.

Confirming By-law

• Resolution # 2020-62
  Moved by: Richard Sauvé
  Seconded by: Stéphanie Sabourin

  Be it resolved that By-Law No. 2020-31 being a By-law to confirm Council proceedings at its regular meeting of April 14, 2020 be read a first, second and third time and passed in Open Council.

  Carried

18.

Adjournment

• Resolution # 2020-63
  Moved by: Karina Sauvé
  Seconded by: Stéphanie Sabourin

  Be it resolved that the present meeting be adjourned at 8:15 p.m.

  Carried