Township of East HawkesburyMinutesRegular MeetingMeeting #:2020-17Date:Monday, August 10, 2020Time: 6:30 P.m. - 7:30 P.m.Location:Town Hall5151 Ch compté 14Council Present:Robert Kirby, MayorRichard Sauvé, Deputy MayoSimon Rozon, CouncillorStéphanie Sabourin, CouncillorKarina Sauvé, CouncillorStaff Present:Luc Lalonde, CAO, Clerk, TreasurerHemi Villeneuve, Deputy ClerkJean-Francois Santerre, Road SuperintendentJessy Hoffman, Chief Building Official, Property StandardBryce Luker, Fire ChiefPrepared by: Hemi Villeneuve3.Adoption of Agenda Resolution #2020-123Moved by:Simon RozonSeconded by:Richard SauvéBe it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.Carried4.Disclosure(s) of Conflict of Interest Richard Sauvé declared a conflict on this item. (item 12- co owner of GRS sanitation 00040-00041 ( direct deposite))Stéphanie Sabourin declared a conflict on this item. (item 12 Husbands company 7652,7725)4.1Richard Sauvé - Disclosure(s) of Conflict of Interest item 12- co owner of GRS sanitation 00040-00041 ( direct deposite)6.Delegations Mrs. Lucie Cardinal informed the council that she would like the grass on the property to be cut and that the hole to be filled from the garage fire. She also mentioned that the customers of the fruit and vegetable stand turn on her property which she does not appreciate. Council confirmed that the grass will be cut as soon as possible and that the whole will be filled by the end of the summer for the customers who turn on her property.Mrs. Debby Arthur addresses the council to express her dissatisfaction with the fruit and vegetable stand that is parked on the municipal property. She says that she has much more traffic and noise compared to the fruit and vegetable stand that brim her private in her yard.2.Changes and Additions to the Agenda 6.-Bref comments from neighbores of 1841 front Rd 13.3 -Simon's comments of the CPAC meeting8.Receiving of Monthly Reports from the Appointed Municipal Officials With no objection, the monthly report for the Roads department, fire department and building department as distributed be received read and filed.8.1Roads department, Open For Discussion The council would like to have a quote for a shoulder or guardrail on the corner of Concession 7 and Grande Montée as well as water filtration for the Splash Pad. The council would like to know how much a tar machine for road cracks could cost.7.Adoption of the Recommendations of the Municipal Council Committees None8.Receiving of Monthly Reports from the Appointed Municipal Officials Public Comments: 8.2Fire department 8.3Building department Council would like a quote for fencing on each side of the property 1841 Front Road.9.Unfinished Business from Previous Meetings None10.CLOSED SESSION Resolution #2020-124Moved by:Stéphanie SabourinSeconded by:Karina SauvéBe it resolved that the present meeting be adjourned for a closed session for the following purpose(s): personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; a proposed or pending acquisition of land for municipal or local board purposes; Carried11.Municipal By-Laws 11.1By-Law No. 2020-46 Amend Fire Chief Salary 1.2020-46 Amend 2018-82 Schedule`` C`` Salaries.pdfResolution #2020-127Moved by:Stéphanie SabourinSeconded by:Karina SauvéBe it resolved that by-Law No. 2020-46 being a by-law to amend schedule"C" to By-Law No. 2018-82 Salaries to change Fire Chief salary to $10 000, be read a first, second and third time and passed in Open Council. Carried11.2By-Law No. 2020-47 fees and regulate boat launch 1.2020-47 Boat launch.pdf2.Boat Launch permitted parking area.pdf3.Parking Pass.pdfResolution #2020-128Moved by:Stéphanie SabourinSeconded by:Simon RozonBe it resolved that by-Law No. 2020-47 being a by-law to establish fees and regulate the boat launch facility and parking lot, be read a first, second and third time and passed in Open Council. Carried11.3By-Law No. 2020-49 Workplace violence policy 1.2020-49 Bylaw Workplace violence.pdf2.2020-49 Workplace Violence Policy.pdfResolution #2020-129Moved by:Simon RozonSeconded by:Richard SauvéBe it resolved that by-Law No. 2020-49 being a by-law to establish a policy for violence in the workplace be read a first, second and third time and passed in Open Council. Carried11.4By-Law No. 2020-50 to establish a policy for discrimination, harassment and sexual harassment in the workplace. 1.2020-50 Bylaw Work Place Discrimination, Herassment.pdf2.2020-50 WORK PLACE DISCRIMINATION HARASSMENT AND SEXUAL HARASSMENT POLICY.pdfResolution #2020-130Moved by:Richard SauvéSeconded by:Stéphanie SabourinBe it resolved that by-Law No. 2020-50 being a by-law to establish a policy for discrimination, harassment and sexual harassment in the workplace. be read a first, second and third time and passed in Open Council. Carried11.5By-Law 2020-52 Entrances, culverts, catch basin 1.2020-52 Entrance, calverts, catch basin.pdfResolution #2020-131Moved by:Simon RozonSeconded by:Karina SauvéBe it resolved that by-Law No. 2020-52 being a by-law to regulate the installation of private entrances, culverts and catch basin for residential front yard drainage. To prohibit the obstruction of ditches, watercourses and other water outlets.be read a first, second and third time and passed in Open Council. Carried12.Approval of the Variance Report and accounts payable Resolution #2020-132Moved by:Karina SauvéSeconded by:Simon RozonBe it resolved that the accounts paid for the accounts payable be approved as follows: for the June 16, 2020 to July 15. 2020 $2 249,991.57.CarriedResolution #2020-133Moved by:Simon RozonSeconded by:Karina SauvéBe it resolved that the accounts paid for the accounts payable be approved as follows: for the July 16, 2020 to August 15. 2020 $448390.22.Carried13.Other Business 13.1e-business grants Prescott and Russell Region e-Business Grant Program Guidelines The Prescott and Russell e-Business Grants Program has been created to help business owners adapt or improve their business processes.online sales by integrating sustainable e-commerce into their business.Prescott and Russell-based business owners who are looking for an online platform or e-commerce solution for Enhance their digital business operations can apply for up to $1,000. for the implementation of their chosen e-commerce solution.We invite you to read the attached partnership agreement for a possible collaboration.Resolution #2020-134Moved by:Simon RozonSeconded by:Stéphanie SabourinBe it resolved that Council approves and accepts to join you, as proud partners, in launching a new e-business grant program for Prescott-Russell businesses. Be it further resolved that the Township of East Hawkesbury will contribute $1000 to the program.Carried13.2Donation Resolution #2020-135Moved by:Karina SauvéSeconded by:Simon RozonBe it resolved that the Township of East Hawkesbury will contribute $200 as a donation to support your fundraising campaign for the organizing committee Fonds de la relève agricole..Carried14.Various Reports/Discussions 14.1Speed limits for East and Ouest of St-Eugene. 1.speed limit change.pdfResolution #2020-136Moved by:Simon RozonSeconded by:Stéphanie SabourinBe it resolved that Council approves and accepts the recommendation of Jerimie Bouchard to extend the zone of 50km/h on the Ouest side of the village and change the 70km/h at the Est side of the village to a 60km/h. Carried14.2Review of By-Law Fees and Charges 1.New Fees and charges.pdfBring back to next Meeting14.3Tax sale Questions None14.4Parking at the dock at Chute-à-Blondeau. Resolution #2020-137Moved by:Stéphanie SabourinSeconded by:Simon RozonBe it resolved that Council approves and accepts to expand parking space at the dock at Chute-à Blondeau funded by the modernization fund.Carried17.Confirming By-law Resolution #2020-138Moved by:Karina SauvéSeconded by:Simon RozonBe it resolved that By-Law No. 2020-51 being a By-law to confirm Council proceedings at its regular meeting of August 10, 2020 be read a first, second and third time and passed in Open Council.Carried18.Adjournment Resolution #2020-139Moved by:Stéphanie SabourinSeconded by:Richard SauvéBe it resolved that the present meeting be adjourned at 9:43 p.m.CarriedNo Item Selected This item has no attachments1.speed limit change.pdf1.2020-49 Bylaw Workplace violence.pdf2.2020-49 Workplace Violence Policy.pdf1.2020-50 Bylaw Work Place Discrimination, Herassment.pdf2.2020-50 WORK PLACE DISCRIMINATION HARASSMENT AND SEXUAL HARASSMENT POLICY.pdf1.2020-47 Boat launch.pdf2.Boat Launch permitted parking area.pdf3.Parking Pass.pdf1.2020-46 Amend 2018-82 Schedule`` C`` Salaries.pdf1.New Fees and charges.pdf1.2020-52 Entrance, calverts, catch basin.pdf