Township of East Hawkesbury

Minutes

Regular Meeting

Meeting #:	2020-04
Date:	Monday, March 09, 2020
Time:	6:30 P.m. - 7:30 P.m.
Location:	Town Hall 5151 Ch compté 14

Council Present:

• Robert Kirby, Mayor
• Richard Sauvé, Deputy Mayo
• Simon Rozon, Councillor
• Stéphanie Sabourin, Councillor
• Karina Sauvé, Councillor

Staff Present:

• Luc Lalonde, CAO, Clerk, Treasurer
• Hemi Villeneuve, Deputy Clerk
• Jean-Francois Santerre, Road Superintendent
• Jessy Hoffman, Chief Building Official, Property Standard

Prepared by: Hemi Villeneuve

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1.

Call to Order

That the present Regular meeting be opened at 6h30

2.

Changes and Additions to the Agenda

3.

Adoption of Agenda

• Resolution # 2020-34
  Moved by: Karina Sauvé
  Seconded by: Stéphanie Sabourin

  Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

  Carried

4.

Disclosure(s) of Conflict of Interest

• Richard Sauvé declared a conflict on this item. (Co owner of GRS Sanitation- )
• Stéphanie Sabourin declared a conflict on this item. (Husbands Company)

4.1

Richard Sauvé - Disclosure(s) of Conflict of Interest

Co owner of GRS Sanitation- 

4.2

Stéphanie Sabourin - Disclosure(s) of Conflict of Interest

Husbands Company

5.

Adoption of Minutes of Previous Meetings

With no objection, the minutes of the meeting held, February 10 and March 2nd, 2020 as distributed must be received and filed.

Correction to Minutes Richard Sauvé was absent on February 10, 2020

6.

Delegations

6.1

Leadership Feminin

• Resolution # 2020-35
  Moved by: Karina Sauvé
  Seconded by: Stéphanie Sabourin

  
  WHEREAS the Federation of Canadian Municipalities (FCM)  approved funding to the United Counties of Prescott Russell (UCPR) for the pilot project ’Vers la parité dans Prescott-Russell /Towards Parity in Prescott-Russell’’ for the municipalities within their jurisdiction to promote the participation of women in municipal politics; and
  
  WHEREAS a group of women within Prescott-Russell established the movement ‘Leadership féminin Prescott-Russell’ (LFPR) with the objective of increasing the presence of women within municipal councils and policy   making bodies; and

                   
  WHEREAS LFPR established a committee ‘Politique au féminin’  made up of elected officials from UCPR municipalities as advisors to the project and tasked to lead this project within the counties at large; and
  
  

  WHEREAS Councillors of East Hawkesbury, support this project and promote it for East Hawkesbury Township;
  
  BE IT RESOLVED THAT East Hawkesbury Township supports LFPR and the UCPR in implementing the project ‘’Vers la parité dans Prescott-Russell /Towards Parity in Prescott-Russell’’ for the municipalities within its jurisdiction; and

  BE IT FINALLY RESOLVED THAT a copy of this resolution be forwarded to LFPR. 

  Carried

7.

Adoption of the Recommendations of the Municipal Council Committees

7.1

CAB rental fees

Revised Rental fees for the Chute a Blondeau Community Centre.

• Resolution # 2020-38
  Moved by: Simon Rozon
  Seconded by: Stéphanie Sabourin

  Be it resolved that Council approves the rental fees for the Chute a Blondeau Community Centre.

  Carried

8.

Receiving of Monthly Reports from the Appointed Municipal Officials

With no objection, the monthly report for the

• Roads department
• Fire department
• Building department 
• Financial department

as distributed be received read and filed.

8.1

Construction department

8.2

Fire Department

8.3

Road Department

Trevor is asking for a raise when he goes on the grader and the board wants to wait a little for him to increase his experience.

8.4

Finance departement

9.

Unfinished Business from Previous Meetings

9.1

Donation to Paroisse St-Eugene

• Resolution # 2020-39
  Moved by: Stéphanie Sabourin
  Seconded by: Karina Sauvé

  Be it resolved that council approves a donation to cover the charges for the Community centre in Chute a Blondeau that will be hosting the Méite Laique event.

  Carried

10.

Applications for Prescott-Russell Land Division Committee

None

11.

Municipal By-Laws

11.1

By-Law No. 2020-22

• Resolution # 2020-40
  Moved by: Karina Sauvé
  Seconded by: Stéphanie Sabourin

  Be it resolved that by-Law No. 2020-22  being a Policy and procedure when dealing with workplace discrimination and harassment and to prevent it, be read a first, second and third time and passed in Open Council. 

  Carried

11.2

By-Law No. 2020-23

• Resolution # 2020-41
  Moved by: Richard Sauvé
  Seconded by: Simon Rozon

  Be it resolved that by-Law No. 2020-23  being a by-law to enter into an agreement with her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs an Housing,  be read a first, second and third time and passed in Open Council. 

  Carried

11.3

By-Law No. 2020-24

• Resolution # 2020-42
  Moved by: Richard Sauvé
  Seconded by: Karina Sauvé

  Be it resolved that by-Law No. 2020-24  being a by-law to amend By-Law No.92-50 by changing the zoning of the lands affected, be read a first, second and third time and passed in Open Council. 

  Carried

12.

Approval of the Variance Report and accounts payable

• Resolution # 2020-43
  Moved by: Simon Rozon
  Seconded by: Karina Sauvé

  Be it resolved that the accounts paid for the accounts payable be approved as follows:

  for the January 16, 2020 to February 15. 2020 $443, 714.95.

  Carried

13.

Other Business

None

14.

Various Reports/Discussions

14.1

Drain maintenance work for 2019

With no objection, the report for the

• Drain Maintenance work for 2019 

 be received read and filed.

14.2

Discussions Internet

IGS, Bell, Xplornet

Council have additional questions for IGS they would like for him to come to next meeting as a delagation .

• Resolution # 2020-

  Be it resolved that Council approves and accepts to build a 64 feet tower at a cost of $5000 with the Modernization fund.

  Defeated

14.3

John Saywell Annual Repport 2019

With no objection, the report for the

• John Saywell annual report for 2019 

 be received read and filed.

14.4

Discussions Natural Gas

Luc Lalonde informed the council that he will work on the survey and the application with the United Counties and inform them of the progress.

14.5

Discussion to extend fire permit

14.6

Discussions Roads

Cunning Road, Concession 3

15.

Closed Session

None

16.

Correspondence

With no objection, the Correspondence as distributed be received read and filed.

17.

Coming Events

17.1

Annual conferance

Annual Conference October 14-16 Cornwall

18.

Confirming By-law

• Resolution # 2020-44
  Moved by: Richard Sauvé
  Seconded by: Simon Rozon

  Be it resolved that By-Law No. 2020- 21 being a By-law to confirm Council proceedings at its regular meeting of March 9, 2020 be read a first, second and third time and passed in Open Council.

  Carried

19.

Adjournment

• Resolution # 2020-45
  Moved by: Stéphanie Sabourin
  Seconded by: Karina Sauvé

  Be it resolved that the present meeting be adjourned at 9:00p.m.

  Carried